Newsletter

The Bridge - August 13, 2018 Print

Community Connection

ALA Golden Gate chapter members and guests gathered on August 7th on the beautiful balcony of Perkins Coie to assemble bicycles for foster children. Thanks to the generosity of Lubin Olson & Niewiadomski LLP, and the many members who donated to raise funds over the past couple of months, the team was able to assemble 14 bikes! 

   

We had a fantastic event, with good food and great cheer, and we completed the bikes so quickly, several later arrivals had to content themselves with a glass of wine as they reviewed our impressive lineup!

    

A shout out to Billy Bradford from Cooley who is also a bike aficionado, and kept us all moving forward at our build stations when questions or issues arose. 

We are so grateful to our volunteers who showed up in force to make this project so much fun, and assembly fly by so we could spend time enjoying the delicious spread. 

   

The finished bicycles were donated to Alternative Family Services, which provides foster care, adoption, and mental health services.  In operation since 1978, the Mission of Alternative Family Services is to support vulnerable children and families in need of stability, safety, and wellbeing in communities.  They are located here in our local bay area communities with locations in San Francisco, Oakland, Vallejo, and more.  You can learn more about AFS on their website at https://www.afs4kids.org/.

Thank you again to everyone who made this project a success from start to finish, and we look forward to seeing you all at our next community connection event!  For more photos of the event, go to:  https://alasf.org/gallery.php?id=33

Your Co-Chairs, Kira Hansen (KHansen@sheppardmullin.com) and Charity Woodward (CWoodward@perkinscoie.com).

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Summer Days Contest - Question of the Week!

Question?

Who is the "Mother of Dragons"?

Read prior issues of The Bridge for the correct answer.  The answer must be sent to jdhughes@mintz.com.  The names of all participants with the correct answers will be placed in a drawing for a Passport to the 2018 Holiday Party.  You can only submit one correct answer each week.  The drawing will take place at the September 6th Board of Directors/Chapter Leaders meeting and will be announced in the September 10th edition of The Bridge.

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Meeting/Event Information

SMALL FIRM ADMINISTRATORS ROUNDTABLE

August 15, 2018
12:00 PM - 1:00 PM

Blacker Sammis & Blacker
435 Pacific Ave., Suite 200
San Francisco, CA 94133
http://www.blackersammis.com

Please come and join your fellow Small Firm Administrators for a discussion on the challenges and solutions in running a small law firm.

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REGISTER NOW

BOARD OF DIRECTORS/CHAPTER LEADERSHIP MEETING

September 06, 2018
11:45 AM - 1:15 PM

Morrison & Foerster LLP
425 Market Street
San Francisco, CA 94105

Board Meeting

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REGISTER NOW

COMMUNITY CONNECTION: COASTAL CLEANUP DAY

September 15, 2018
8:30 AM - 12:00 PM

Crown Memorial State Beach
Park Street & Shoreline
Alameda, CA 94501
http://www.ebparks.org/parks/crown_beach/

Please join us as three ALA Chapters team up for the 34th Annual Coastal Cleanup!

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Sebnem Erogan
Phone (415) 217-3376
Catherine Tapia
Phone (415) 217-3340

 

 
Steve Gomez 
Phone: (415) 857-4520
Shareen Fanburg
Phone: (415) 215-2432
 
 

Andrea Tobias
Phone: (415) 846-2804

 

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New Member Profile

Allie Havling

Office Manager
Clark Hill LLP

 

If we went to happy hour, what would you order?

A glass of red wine or two and a charcuterie plate.

Finish this sentence. On Sunday mornings, you can usually find me...

Exploring various hiking trails (with waterfalls!) along the coast – my new favorite is Alamere Falls in Bolinas.

Name a few of your daily habits (other than a shower and brushing your teeth).

Feeding my new coffee addiction in the mornings and balancing it out with a spin class after work.

What are you happiest doing, when you’re not working?

Planning my next vacation (next up: Paris for my birthday!) and cheering on our World Champion San Francisco Giants.

  

What would be your personal motto?

What do you think about when you’re alone in your car?

I use my car time to catch up on phone calls with family and friends (via Bluetooth).

If you could be any animal in the world, what animal would you be and why?

A dolphin; they are intelligent and playful and get to explore the ocean.

What is the funniest thing that has happened to you recently?

I was attempting to get home from the airport on the morning of Bay 2 Breakers but half the city was blocked off by the race. I had to get out of my Uber and run across the race with my luggage and call another Uber from the other side of the street! Usually I participate in the race, and my most recent costume was Leonardo from Ninja Turtles

What’s an interesting thing about you that we wouldn’t learn from your resume alone?

I am an advanced and rescue scuba certified diver and my favorite dive location (so far) is in the Turks & Caicos Islands.

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Article

The Truth on Going Paperless

Choi Chow

Marketing Manager

Cordata

Companies looking for more robust and responsive record-keeping systems should strike a balance between paper and digital, and find a true “sweet spot” with critical company documents in the process.

The digital transformation revolution has been widely hyped as the “end of paper” by myriad business experts. These same experts tout pure “paperless only” as the only path to good document business practices.

However increasingly, the data reveals that while going paperless may be a good idea on paper, in reality, undergoing a paperless only digital transformation process has risks and costs the experts didn’t factor into the equation.

Two cases in point:

  • study by Wakefield Research noted that company decision-makers make use of their printers significantly more often than previously thought. Overall, 73% of managers use printers and multifunction devices more than four times per day.
  • Another study by Info Trends cites document management, record keeping and paper printing and storage as “vital corporate investments.

Business executives agree, noting that perception and reality are vastly different on the paperless office experience.

“We found that although in our office we may strive to be as paperless as possible, many of our customers are not,” says Paula Bolton, a director at Franklin James Credit Management Ltd, a credit control specialist firm. “We receive paperwork through them on a regular basis. Consequently, keeping track of where we store relevant information for our clients and notes we produce about our clients has been a challenge.”

Risks and Realities in Digital-based Record Keeping Systems

Why is the reality so different for the paperless experience, and the emerging risks so pervasive? While the challenges of going paperless only are myriad, these issues remain at the top of the list.

  1. Software and hardware are always changing

It’s difficult to keep accurate tabs on the types of tools and technologies that are touted as paperless change agents. Getting a grip on exactly what digital transformation needs your firm requires is a constant moving target, especially as data and technology tools and applications grow obsolete.

  1. Companies could see problematic security issues

Data breaches are all over the news, and going paperless could expose a firm to potential data loss and the headaches that go with it. The more staffers using a digital-only recordkeeping system, the more aggressively companies have to defend against breaches, and the more companies will need to monitor systems for viruses and privacy issues. 

Ransomware – a form of malicious software (or malware) – is a particular issue with digital recordkeeping. In fact, the process that makes digital files so portable is security-wise, is its chief vulnerability. With digital recordkeeping, the data held in storage is easily corruptible. Hackers can steal digital files and hold the information ransom by blocking access to it, until a payment is made (hence the name “ransomware.”) According to Barkly, the number of these attacks on businesses tripled last year, from one attack every two minutes in Q1 to one every 40 seconds by Q3.

  1. Training is a problem

Companies engaged in digital transformation campaigns are also finding that it takes great time and expense to properly train workers to wean them off paper, and on to digital document platforms.

  1. Lost time and cost

Natural errors that happen—such as incorrectly stored digital records—add to a company’s document management burden. Unless companies are scanning with good reason, other than for the sake of going paperless, they are finding the cost of turning paper into digital documents to be substantial, in ways they hadn’t counted on. 

The task of turning a paper record into a digital file is not as easy as simply scanning documents. If the process goes perfectly, it takes an average of five minutes to scan, tag and file a single page. For companies that produce a high-volume of documents, that can equate to thousands, if not millions of dollars a year in labor costs and lost productivity.

The Way Forward? Strike a Balance between Paper and Digital Savvy business decision makers are starting to realize the most effective path to successful document management doesn’t demand a hard choice between paper or no paper.

Instead, more and more companies are opting for secure paper record storage solutions that protect the integrity of critical company documents and offer immediate access through scan on demand when needed.

“Our business has been aggressively going paperless over the last year with the addition of new digital systems in every aspect of our business from human resources to operational scheduling and client records,” notes Nick Haschka, CEO at The Wright Gardner, in San Francisco.

Haschka says he still finds his staffers reverting back to paper in certain processes where the reliability of paper is needed.

“We are a field service business with technicians out in the field performing service,” he explains. “While digital work orders and schedules provide solid capabilities such as on-the-go mapping and instant access to related and up-to-date information, the additional overhead of constantly fumbling around with devices imposes real costs to our employees, especially when devices are not a user’s preferred mode of operation.”

That’s where a dependable record management system can help. By blending the best of both worlds with paper and digital-based document management solution, companies can find that sweet spot and better protect and store their documents in a cost-efficient manner.

Better yet, they can count on doing so for years going forward

Landing page link: https://corodata.com/truth-on-going-paperless

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Job Bank

HR Coordinator

Allen Matkins

Job Posting
Aug. 1, 2018

 

Private Client Paralegal

McDermott Will & Emery LLP

Job Posting
Jul. 31, 2018

 

Legal Secretary/Assistant

Nicolaides Fink Thorpe Michaelides Sullivan LLP

Job Posting
Jul. 18, 2018

 

Administrative/Legal Assistant

Buffington & Aaron, A Law Corporation

Job Posting
Jul. 18, 2018

 

Job Posting
Jul. 12, 2018

 

Director of Human Resources

State Bar of California

Job Posting
Jul. 12, 2018

 

Job Posting
Jun. 29, 2018

 

Job Posting
Jun. 29, 2018

 

San Francisco Office Manager

Wilson Sonsini Goodrich & Rosati

Job Posting
Jun. 26, 2018

 

Larisa Villa
Phone: (415) 230-3800 ext. 120

 

 

Tony Forde
Ph: (213) 362-5622 x 401

 

 

David Roberts
Phone: (310) 745-5800
John Schweisberger
Phone: (213) 334-7258

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